The Senior Accounts Payable Coordinator at PT Solutions is responsible for multiple steps in the A/P process including entering invoices timely and accurately, assisting with managing invoice intake and distribution, and maintaining appropriate documentation in support of the company’s accounting practices. 

PRIMARY DUTIES AND RESPONSIBILITIES:

• Assist with management of accounts payable company inbox by acknowledging receipt of communication, distributing to appropriate A/P team members, and responding within 48 hours
• Review all invoices for assigned vendors/categories for appropriate documentation (e.g., W-9 and ACH details).
• Enter invoices for assigned vendors/categories into billing system accurately and timely.
• Process assigned summary bills, ensuring all details are properly entered into the A/P system.
• Able to work independently as well as with a team.
• Communicate timely and effectively with internal and external partners.
• Process high volume of invoices weekly, including proper GL and location coding.
• Assist with vendor maintenance and setting up / approval of new vendors as assigned.
• Correspond with vendors and respond to their inquiries.
• Assist in ensuring all invoices are entered for month end closing.
• Reconcile vendor statements, research and correct discrepancies as assigned.
• Maintain thorough and accurate documentation for assigned invoicing tasks.
• Assist with process to ensure internal approvals are processed timely.
• Manage patient refund payments.
• Other special projects or duties as assigned.

REQUIREMENTS:

• 4+ years of Accounts Payable experience
• High school diploma required; Bachelors or an Associates degree in Accounting preferred
• Strong Excel skills
• NetSuite software experience strongly preferred
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Strong interpersonal, oral (including telephone skills) and written communication skills.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills
• Good organizational skills and an ability to prioritize to meet deadlines.

Expanding Access to Quality Care

At PT Solutions, we’re more than colleagues; we’re a tight-knit community united in our mission to expand access to quality care. Our commitment to you is evident in our industry-leading professional development opportunities. From ongoing evidence-based clinical education to dedicated mentorship opportunities and an APTA-accredited Orthopaedic Residency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech-language pathology, and athletic training.

As we aim to be the go-to rehabilitation provider, we seek committed professionals eager to join us in that mission. A career with PT Solutions is an opportunity to shape the industry and make a lasting impact. 

Let’s go further together and transform care. Join the #PTSLife today! 

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